Groupe Renault - 2020 Universal Registration Document

296 GROUPE RENAULT I UNIVERSAL REGISTRATION DOCUMENT 2020 Find out more at group.renault.com 03 COMPOSITION, PREPARATION AND ORGANIZATION OF THE BOARD OF DIRECTORS CORPORATE GOVERNANCE Composition The Board Charter lists the principles governing the composition of the Ethics and CSR Committee. Excerpt of the Board Charter provisions governing the composition of the Ethics and CSR Committee The committee shall consist of three (3) to six (6) members appointed by the Board, the majority of whom shall be selected from among the Independent Directors. The Chair of the committee shall be appointed by the Board, on the proposal of the Governance and Compensation Committee, from among the Independent Directors. Missions Excerpt of the Board Charter provisions governing the missions of the Ethics and CSR Committee The Ethics and CSR Committee is tasked by the Board with: ensuring that the Company and Group have a high level of P commitment in terms of extra-financial compliance, ethics and social and environmental responsibility; examining the Group’s policies, reference texts and Charters on P these matters, including the Group’s code of ethics, and ensuring their effectiveness; reviewing and assessing procedures for reporting and P controlling non-financial indicators (environmental, health and safety indicators and workforce-related reporting); receiving, every year, the presentation of the risk-mapping of P the Group relating to ethics, social responsibility and sustainable development; it shall review the risks and opportunities identified and shall be kept informed of their evolution and the characteristics of the related management systems; declaration of extra-financial performance that must be published in accordance with applicable law; reviewing reporting, assessment and control systems to ensure P that the Company is able to provide reliable non-financial information and, in particular, issue an opinion on the working to ensure that the Group takes into account P extra-financial issues and long-term outlooks; promoting ethics, ensure that ethical rules are harmonized P within Group entities and monitoring their application; examining Human Resources policies; and P receiving, every year, the presentation of the risk-mapping of P the Group relating to ethics and compliance; it shall review the risks and opportunities identified and shall be kept informed of their evolution and the characteristics of related management systems. The Ethics and CSR Committee coordinates its work with the other committees in the areas that concern them, in particular the CARC (in particular in matters relating to internal control, compliance, risk analysis and non-financial information) and the Strategy Committee (in particular in matters relating to ethics policy, corporate social responsibility and sustainable development). Committee activity Created on June 12, 2019, this committee met four times in 2020. The attendance rate was 100% (for details of attendance rate for each individual director, see chapter 3.1.2 of the Universal registration document). The Committee notably examined the following topics: investors’ expectations with regard to Groupe Renault's P environmental, social, and governance (ESG) challenges; the process of defining the Group's raison d’être ; P the Group's materiality matrix and the CSR indicators being P monitored; the draft climate report; P the plans to create a specific circular-economy factory (the P ReFactory) in Flins; the creation of a stakeholders committee; P the new roadmap for the Groupe Renault Corporate Foundation; P the Ethics measures rolled out in 2020; P the Group's Ethics and Compliance network; P the status of the roll-out of the professional alert system; P the "Inspiring Ethics" seminar organized within the Group; P the preparation and organization of the audit by the French P Anticorruption Agency; the organizational structure and role of the Human Resources P Department; the Group’s inclusion and diversity policy; P the Group hygiene, safety, and environmental indicators; P social dialogue in the context of the "2o22 plan" for reducing fixed P costs.